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EXTRA CLARIFICATIONS
Many clubs will list: “Encouraging members to feed the birds in the winter”. This is not a project. Also, a study of birds at your monthly meeting is not a project—it is part of your program. Establishing a bird sanctuary at a nursing home is a project. Working with scout troops to make bird feeders is a project.
“Encouraging citizens to recycle” is not a specific; encourage is not actual participation. Explain what the club actually does such as letter writing, door-to-door campaigning or lobbying for city council to provide curb-side recycling.
Programs and workshops for members and selected guests are not projects; they are part of your own members’ education. Give a program at nursing home, library, school or involve the community and it is a project.
We’ve added as projects, things that benefit our parent organizations: The sale of Vision of Beauty Calendars, hosting a district/state convention. Taking refreshments to Council meetings is not enough to be a project.
Is It Fund Raising or a Project? A club will have fund raisers such as a luncheon and then use the money to pay room rent, the speakers at your monthly meeting, buy the napkins and coffee cups for refreshments, buy the outgoing president a gift, make donations, sponsor youth poetry contest, etc. This money supplements the dues in our budget.
The fund raiser or luncheon itself is not a project. The “cause” is the project. Fund raising is part of the project, just as the committee meetings, the work with the landscape architect, the meeting with the nursing home coordinator, and digging plants from our yard for the “Butterfly Garden Project” are part of the project. The “Nursing Home Project” benefits from the money you raise.
Clubs also donate money outright to Food Banks, Nature Conservancy, State Scholarship Fund, homeless shelter, books for library, etc. So, please take credit and list your generous donations. You may list them separately or with the other projects. (The dues paid to your council, district or state are not donations).
Example of how you could list a donation: Jones High School Scholarship: $500.00 from proceeds of May Style Show & Luncheon; May 19, Sarah Thomas, Chairman.
In-kind Donations: Some companies will give “in-kind” donations. Rather than give your club cash, Wal-Mart may give your members broken bags of mulch from the garden department. A company may “give” you the services of an employee from their accounting department to help with a big fund raising event. Your club might draw landscape plans for four Habitat for Humanity houses and arrange for Lowe’s to give the mulch and three trees. Your members didn’t actually dig the holes or buy the plants. You gave your services and that is referred to as an “in-kind donation.”
Dropped Requirements: Clubs will no longer have to put CP#1, CP#4, etc., on monthly pages of the yearbook, and no longer have to guess percentage of participation or how many members will attend the “weed pulling day.”
Required information about NGC, Region, State and Club officers may be put wherever you want it in the yearbook; however, sometimes we don’t find the club’s own president until page 11. It’s your yearbook, put information in order most useful to your members.
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